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Best Free Alternatives to Evernote Teams
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Category: Team Collaboration / Knowledge ManagementVerified for 2025
Top Recommended Replacements
Notesnook
FREEBest for Privacy & Security
Why we like it
The leading open-source, end-to-end encrypted (E2EE) Evernote alternative in 2025; features a 'Monograph' system for secure public sharing; much faster sync engine than Evernote; first 100 note versions are kept for free; zero knowledge architecture means the company can't read your team's data.
Keep in mind
Currently lacks the 'Admin Console' and complex SSO (Single Sign-On) features found in Evernote Teams; more focused on 'Pro-sumer' teams than massive corporations.
Trilium Notes (TriliumNext)
FREEBest for Complex Knowledge Bases
Why we like it
A 'power user' outliner that supports deep, hierarchical note-linking (infinite knowledge tree); self-hostable on your own server for $0; supports 'note cloning' (one note in multiple folders) and custom scripting to automate team workflows.
Keep in mind
Steep learning curve; the interface is utilitarian; requiring self-hosting can be a barrier for non-technical teams.
Notion
FREEBest All-in-One Replacement
Why we like it
Replaces Evernote + Trello + Docs; features powerful 'Databases' and AI-assisted drafting; real-time collaborative editing is far superior to Evernote's; includes a generous free tier for small teams (up to 10 guests).
Keep in mind
Requires a connection to use (offline mode is limited); can become a 'mess' without strict organizational rules.
Joplin
FREEBest for Data Portability
Why we like it
The gold standard for open-source note-taking; supports E2EE and Markdown; allows you to sync via your own Dropbox/OneDrive to avoid monthly fees; includes a robust 'Web Clipper' that rivals Evernote's.
Keep in mind
The 'Joplin Cloud' for team sharing is a paid add-on; mobile app is functional but lacks the 'polish' of Evernote.
Obsidian (with Obsidian Sync)
FREEBest for Longevity
Why we like it
Local-first Markdown files; your team owns the data forever on their own drives; incredibly fast; 1,000+ community plugins allow it to behave like a custom CRM or Project tracker; end-to-end encrypted sync available.
Keep in mind
No real-time 'multiplayer' editing (it's sync-based); setup requires more manual configuration than Evernote.
Microsoft OneNote
FREEBest Free Corporate Alternative
Why we like it
If you already pay for Office 365, this is effectively free; supports free-form canvas (click anywhere to type); superior stylus support for tablets; integrates deeply with Teams and Outlook.
Keep in mind
Organization is strictly hierarchical (Notebook > Section > Page); search function is historically slower than Evernote's.
ClickUp (Docs)
FREEBest for Actionable Notes
Why we like it
Integrates notes directly with tasks and goals; allows you to turn a sentence in a note into a trackable task with one click; built-in AI summaries; great for teams that found Evernote 'too static'.
Keep in mind
The platform is massive and can feel 'bloated' if you only need note-taking.
Anytype
FREEBest Modern UI / Privacy
Why we like it
A 'local-first' alternative to Notion; beautifully designed; uses a decentralized 'Anysync' protocol for E2EE collaboration; no central server means no 'Terms of Service' changes can take your data.
Keep in mind
Still in early-to-mid stages of development; team collaboration features are still being refined.
Standard Notes
FREEBest for Compliance/Security
Why we like it
The most audited E2EE note app; 'Professional' tier includes encrypted file storage and multi-factor authentication; perfect for legal or medical teams needing total secrecy.
Keep in mind
Markdown and rich-text editors are plugins (not native); very minimalist—not suitable for complex project management.
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